Which plan should you choose?
There is no wrong plan, only a plan that doesn't fit your team. Here is the simplest rule of thumb:
Business Basic
Employees who only need email, Teams and documents in the browser.
Business Standard
Office team working in Word, Excel and Outlook every day.
Business Premium
Sensitive data, remote work, phones, or requirements from an insurer or a client.
Microsoft 365 E3 / E5
More than 300 users, or advanced compliance and security needs.
Microsoft 365 Business plan comparison
Plan names and contents change over time. We confirm current availability before any quote.
Swipe the table to compare all plans →
| Feature | Business Basic | Business Standard | Business Premium | Apps for business |
|---|---|---|---|---|
| Web and mobile Office apps (Word, Excel, PowerPoint) | Included | Included | Included | Included |
| Desktop Office apps installed on the computer | Not included | Included | Included | Included |
| Business email with Exchange (50 GB mailbox) | Included | Included | Included | Not included |
| Teams: meetings and chat | Included | Included | Included | Not included |
| OneDrive: 1 TB of storage per user | Included | Included | Included | Included |
| SharePoint: team sites and shared documents | Included | Included | Included | Not included |
| Advanced security and conditional access (Defender for Business, Entra ID P1) | Not included | Not included | Included | Not included |
| Device management (Intune) and data protection | Not included | Not included | Included | Not included |
| Up to 300 users | Included | Included | Included | Included |
Updated: October 2026. After the order, our IT support team sets up security and devices (Intune, Defender), hosting sorts out email for your domain (SPF, DKIM, DMARC), and we offer Microsoft 365 training for your employees. For ongoing management, see Microsoft 365 and Google Workspace management.
Microsoft 365 Business (up to 300 users)
The most common plans for small businesses: email, documents, Teams and, depending on the plan, desktop apps and security.
Microsoft 365 Business Basic
Email, Teams, OneDrive and SharePoint, with Office apps in the browser and on mobile. For teams that don't need installed apps.
Microsoft 365 Business Standard
Everything in Business Basic, plus installed Office apps (Word, Excel, PowerPoint, Outlook). The most common choice for an office team.
Microsoft 365 Business Premium
Everything in Business Standard, plus advanced security, conditional access and device management. Recommended once you have sensitive data, remote work or mobile devices.
Microsoft 365 Apps for business
Installed Office apps and OneDrive, without email or Teams. For teams that already have their email elsewhere.
Microsoft 365 Enterprise and frontline
For organizations above 300 users, or those with deeper compliance and security needs.
Microsoft 365 E3
Office apps, email, collaboration tools, device management and enterprise-grade security, with no user limit.
Microsoft 365 E5
Everything in E3, plus advanced security, compliance and analytics.
Microsoft 365 F1 / F3
Affordable licenses for frontline employees (counter, field, warehouse) who don't have a desk.
Email, collaboration and standalone apps
Individual products, on their own or on top of a plan.
Exchange Online
Standalone business email (Plan 1 or Plan 2), if you don't need the rest of Microsoft 365.
Microsoft Teams
Meetings, calls and team chat, with or without a Microsoft 365 plan.
SharePoint / OneDrive
Document storage and sharing, team sites and intranet.
Microsoft 365 Copilot
The AI assistant built into Word, Excel, Outlook and Teams, available as an add-on to eligible plans.
Power BI Pro
Dashboards and reports to analyze your data.
Project / Visio
Project management and professional diagrams.
Security and identity
Protecting accounts, devices and email. Often required by cyber insurers.
Microsoft Defender for Business
Protection for computers against viruses, ransomware and attacks, with detection and response.
Defender for Office 365
Advanced email filtering: phishing, unsafe attachments and links.
Microsoft Entra ID (P1 / P2)
Identities, multi-factor authentication and conditional access: who can sign in, from where and with which device.
Microsoft Intune
Management of computers and phones: configuration, policies, remote wipe.
Cloud and workstations
Servers and desktops hosted in the Microsoft cloud.
Microsoft Azure
Virtual servers, storage, databases and cloud services billed by usage, with datacenters in Canada.
Windows 365
A full Windows desktop in the cloud, accessible from any device.
Azure Virtual Desktop
Virtual desktops and apps for remote teams.
Business applications
Management, sales and automation, integrated with your Microsoft environment.
Dynamics 365 Business Central
Financials, inventory and orders for small and mid-size businesses.
Dynamics 365 Sales / Customer Service
Customer relationship management: sales, follow-up and customer service.
Power Apps / Power Automate
Internal apps and process automation with little or no code.
How it works
- Tell us what you need Number of users, current tools, security constraints. A 30-minute call is enough.
- We send you a clear quote The right products for your size, without unnecessary features, before anything is ordered.
- We deploy and configure Accounts, email, security, data migration and training for your team.
- We manage and support Adding and removing users, renewals, support and periodic license reviews.
Questions about Microsoft licensing
How much do Microsoft 365 licenses cost?
Licenses start at $4.50 per user per month. The exact price depends on the product, the plan and the number of users. We send you a clear quote before anything is ordered.
What is the difference between Business Standard and Business Premium?
Business Standard provides email, Teams and the Office apps. Business Premium adds advanced security: device protection, conditional access and management of computers and phones. Once you have sensitive data or remote work, Premium is usually the right choice.
Can we change plans later?
Yes. You can move up to a higher plan at any time and add or remove users. We handle the change so your employees don't lose their email or files.
How many users do the Business plans support?
Microsoft 365 Business plans (Basic, Standard, Premium and Apps) are limited to 300 users. Beyond that, Enterprise plans (E3, E5) apply.
What is the difference between Microsoft 365 and Office 2024?
Microsoft 365 is a subscription: always up-to-date apps, email, Teams, cloud storage and security. Office 2024 is a one-time purchase of a few apps without the online services. For most businesses, the subscription is more practical and more secure.
How are licenses billed?
From $4.50 per user per month. Depending on the product, billing is monthly or annual, per user. We put everything on one invoice and track your renewals so nothing expires without you knowing.
Where is our data stored?
For a Canadian Microsoft 365 account, the core data (email, SharePoint, OneDrive, Teams) is stored in datacenters in Canada. We verify the configuration of your environment to confirm data residency.
Does Microsoft 365 back up our email and files?
Microsoft protects its infrastructure, but not your accidental deletions or an attack that encrypts your files. An independent Microsoft 365 backup is strongly recommended, and we can set it up.
Can you migrate our existing email to Microsoft 365?
Yes. We migrate mailboxes, history, contacts and calendars from your current provider (old server, Gmail, web host), and schedule the cutover outside working hours.
Do you offer nonprofit pricing?
Microsoft offers dedicated licenses for eligible nonprofit organizations. Tell us your situation and we will check what is available.
A question? A quote?
Book a free 30-minute call to talk it through, or send a quick message. We reply the same day.